Policies

Welcome to the Carved and Crafted! Our mission is to provide you with exceptional quality, exceptional service and a creative cutting-edge culinary experience. Our professional staff is available to assist in planning your special event Monday-Friday 8:00am - 5:00pm. Please contact our catering coordinator .

Policies & Procedures

The Barnard Dining Services Catering Menu can be found online at

Ordering Timeline

  1. For events under 100 people, orders must be received by Barnard Dining Services at least three business days prior to the date of the event.
  2. For events 100 people or more, orders must be received by at least five business days prior to the date of the event.
  3. Orders less than the minimum number of guests will be charged the minimum.
  4. Depending on the nature of your event, additional catering fees may apply such as: late order fees, cancellation fees, small order fees, and labor charges. (Please see additional sections regarding these fees).
  5. PLEASE NOTE: Catering requires advance notice for all cancellations (Please see the Cancellations section below for more details).

Cancellation

For events under 100 people, notice of cancellation must be submitted in writing at least three business days prior to the day of the event. The event will then be cancellat at no charge. For events of 100 people or more, notice of cancellation must be submitted in writing at least five business days prior to the day of the event. The event will then be cancelled at no charge. Events will be CHARGED IN FULL if cancelled after the above deadlines. Weather related cancellations will be discussed on a case by case basis. Contact us immediately if you have any questions or concerns.

Guest Counts

A guaranteed guest count must be received 3 business days prior to the event, for events under 100 people. The guaranteed guest count must be received 5 business days prior to the event, for events of 100 people or more. If the guest count is increased after 5 business days there is a risk that the increase cannot be accommodated and a $50.00 late fee will apply if we can accommodate the increase. Clients will be charged for the guaranteed guest count of for the actual guest count if it is higher than the guarantee.

Event Time

Events are billed in four-hour increments. Events exceeding the four-hour limit will be subject to additional service fees.

Green/Sustainable Campus

Events include disposable/compostable plates, cups and plastic ware unless otherwise purchased.

Vegetarian/Vegan/Gluten Free

Barnard Dining Catering prides itself on offering balanced and healthful options for all dietary preferences. However, if you are unsure or have special requests please do not hesitate to contact the Special Events office.

Alcohol

Barnard College has a strong commitment to a healthy and safe environment for all members of the College community. Any use of alcohol that is illegal or outside the boundaries of University policy is not tolerated. The moderate possession and consumption of alcohol at University sponsored programs and activities by individuals legally permitted to possess and consume alcohol is permissible. The following guidelines must be followed when organizing and hosting any College event where alcohol will be served. These guidelines apply to both internal and external events at the College.
  1. Security is to be made aware of all events where alcohol will be served.
  2. Security will be responsible for the age proofing of the guests of any event serving alcohol.
  3. All guests of legal drinking age will receive a bracelet to wear indicating that they are of age to drink alcoholic beverages.
  4. The appropriate locking wristbands will be provided by the client and will be charged per wristband.
  5. All guests not wearing a bracelet will not be served alcoholic beverages with no exceptions.
  6. Appropriate staffing must be arranged and paid for to support bar service and proofing of event guests:
    1. For an event up to 30 people one TIPS certified bartender is necessary.
    2. For any events over 30 people a TIPS certified employee must be added to the event staffing specifically to support proofing of guests.
    3. Additional TIPS certified bartenders will be added based on the expected attendance in accordance with staffing parameters.
  7. Appropriate security personnel must be arranged and paid for to support any events where alcohol will be served. a. For an event up to 100 people one Barnard security guard is necessary. b. One additional security guard is necessary for every 100 additional people attending the event (i.e. 101-200 people requires two security guards).
  8. All alcohol must be purchased through and provided by .
  9. It will not be permissible for alcohol to be removed from the event space.
  10. Alcoholic beverages cannot be served at events occurring in classroom spaces.
  11. Security will be immediately notified about any event serving alcohol that has not been previously arranged.

Linen

Linen and skirting is included for all food and beverage displays. Additional costs apply to linen for seating tables, registration tables, etc. Contact us for a detailed estimate.
 

Wait Staff

  1. Wait staff is required for all events over 101 people.
  2. Wait staff is required for all events in which an attendant must remain for the duration of the event.
  3. Wait staff is $225 per staff member and requires a minimum of 4 hours. For every additional hour there is a $30 fee per wait staff per hour.
  4. A bartender is required for all events where alcohol is served.
  5. Wait staff is required for all events using china.
  6. For plated events the cost is as follows:
    1. Plated events with ONE entree choice require one butler for two tables of 8 to 10 people.
    2. Plated events with two or more entree choices require one butler for each table of 8 to 10 people.
  7. Wait staff may be required for events taking place on the weekend or on university holidays.
  8. Wait staff is required for events held on weekends and university holidays spanning two or more meal periods (i.e. breakfast/lunch; lunch/dinner). The number of wait staff needed will be based on the number of confirmed attendees.

Equipment Return

Clients will be charged for all equipment that is broken or not returned at the completion of event.
 

China Rentals

  1. All events utilizing china require wait staff.
  2. China rental is $25 per guest setting - estimate is based on service for a three course meal.

Tax Exempt

All internal Barnard College events are tax exempt. External groups must provide a Tax Exempt form.
 

Service Fee

  1. Events outside of Barnard Dining Catering hours of operation require a $50 service fee. (Hours of Operation Monday-Friday from 7am-5pm).
  2. A Late Fee of $50 is required for orders NOT received by Barnard Dining Catering prior to THREE Business Days, for less than 100 people (PO of other payment information must be included).
  3. A Late Fee of $50 is required for orders NOT received by Barnard Dining Catering prior to FIVE Business Days, for 100 people or more (PO or other payment information must be included).

Calorie Counts

2,000 calories a day is used for general nutrition advice, but calorie needs vary. Additional nutritional information available upon request.
Barnard Dining
3009 Broadway
New York, NY 10027